Using Square with a Device Code

A few months ago I put some of my items for sale at a local bank.  The bank uses squareup.com and wanted a guest access in order to sell my items for me.  Sweet deal but how?

I knew the basics of Square and had my item library already established but this was beyond my understanding.  I called their customer service but this was completely unhelpful.  I knew the program already far better that the young guy who answered the phone.  His response was to put me on hold for extended periods of time, ask other people, and come back to the phone 10 minutes later still having no idea.  In that amount of time I had answered my first question, then taught him, which led to a new question and the same response from him.

So here’s the skinny.  Here’s how to do it.  (If you haven’t used square before then I recommend setting up your account, doing steps 1 & 2 and then skip to step 6 which accesses the sub dashboard and then go back and work through steps 3-5.)

1) Create a location:  On the far left you’ll see a dark bar….go to Account & Settings and then to Locations under Business.  Create a new location.   

2)  Link a bank account.  Before you exit Account & Setting go up to “Account” sub tab “Bank Accounts” and make sure that a bank account is linked to this location so that you will receive your deposits.

3)  Create a tax code.  The new place you are selling might have a different tax code than where you will be selling at other times so you need to create a new tax rule for this specific location.  Click on Create Tax, make sure only the location you want to apply the tax rule to is chosen and then decide if you want taxes added into the price or added to the final price.  (Tip:  I plug in all my locations and tax rules for all my events at the beginning of the summer since I never remember to do this in the last days before an event.  Also definitely double check what you think the taxes for the location are with the most up-to-date info from your state, it’s usually online at your Department of Revenue) 

4) Adding items.  Now I’m assuming your item library already has your items list in it.  When you click on an item a screen comes up on the right.  Make sure that the box is checked for the location you are wanting these items to show up at.  (Tip: Want to double check and make sure you didn’t miss an item?  Go to the top and instead of “All Categories” “All Locations” change locations to only the location you are focused on.  Anything missing?  Go back to “All Locations” find it and make sure the box is checked).  If you are in the sub dashboard for your location the “All Locations” will not show up because you are already in a location specific viewing screen. 

5) Charging different prices.  Want to charge more (or less) at one event than another?  Or charge more for the blue ones than the green ones?  

Choose the item in your item library.  Just under the title is the category but just below that is the SKU area.  This allows you to create subcategories where you charge different amounts.

Click on the blue down arrow and you can further specialize your pricing per location.  If you are working from the sub dashboard then you wont see the blue arrow because you are already in a location specific viewing screen.

6) Inventory checklist.  Does your location request a printed inventory list?  Even if they don’t probably safest to email them one.  This acknowledges what you gave them, and what they should have.

In the Main Dashboard go to Items>Item Library and click on any item in your list that is going to that location.  On the pop up screen to the right, under “Inventory” click the location and select Go.  Now you are in a subdashboard specific for this location.  (You can adjust taxes, discounts, modifiers, categories, etc.  You wont see all your items- just the ones you have chosen to be at listed at the location, you can also create new items if you need to.)  In this sub dashboard you can choose each item from your item library and under inventory you can “start tracking inventory.”  Here you can indicate if you are giving this location 3 red ones and 2 yellow or however you track.

When you are done, under a blue Import/Export tab you can export (download) your inventory list into an easy to email form.  

7) Checking receipt look.  Under Account & Setting>Business>Receipt you can get a look at what your receipts look like.  The top pill shaped button “At Home” is a drop down box, if you drop down and choose your location you can make changes to way your receipt is viewed by your customers.  Add or remove a logo/change header color/add or remove contact info

8) Device code.  Ahhhh now you are close to done.  You have your inventory in place, your taxes, your receipts look the way you want them to.  Now you just need to have guest access for those lovely people that will be taking money for you, either at a location or at a festival.   Accounts & Settings> Business> Locations.  Choose your location and the screen pops up on the right.  Scroll down to near the bottom for device codes.  You’ll need to name the device that you are providing a code to such as “ipad” or “iphone” whatever lets you know what you are talking about.  Once you hit save a screen pops up with the device code.  WRITE THIS CODE DOWN or email it to yourself this is the code they will need when theylog into their iPad.  Rather than using a square account they will bypass all sign ins and “sign in using a device code” they will plug in your device code and have limited access to your account.  (I personally use device codes for all of my events because I can track customer information for each event separately.  I can see easily how much I spent at each event, how much in taxes I need to pay, etc.)

I hope this is helpful, I hope I didn't forget anything.  Let me know if you have any questions.

A Pot Melt

Happy Friday!

Some people love the holidays but I'm not really one of those people.  The dressing up, chit chatting, and playing nice with family makes me want to escape directly to my studio.  The good thing about holidays though....avoiding everyone by hiding in my studio, fuels my creative juices!

This is what I've been baking up in the Allotropy Studios this week...

Twin Vines Pot Melt Allotropy


We start by smashing up some bottles... Then load the kiln....and run it for about 20 hours at very high temperatures

Once everything cools down this is what you find, all the glass  has melted out the bottom of the pot and landed on the flat plate below.

It goes onto a bowl shaped mold and then back in the kiln.

Allotropy Bowl Mold

After this firing you have...

Now 8 hours of sanding, also known as cold working...

And we are done!

165.00
Add To Cart
Twin Vines Pot Melt

Happy Holidays to you and your family however you choose to celebrate!

Sincerely,

Ariel at Allotropy Designs Studio

Reflections on First Craft Fair

allotropydesignsbooth

My first festival is over and I'm home and unpacked.  Prior to The Clark County Recycled Arts Festival I spent hours pouring over blogs and conversation threads gaining any little bit of knowledge and advice that might be helpful.  Now that I'm on the other side I want to share what worked and what didn't.

1) Have another set of hands.  (If they offer help....take it!)
    Friends and family helped with set up, tear down and giving me breaks. When our car unexpectedly broke down our extra sets of hands jumped in to help me pack up, load up and get home on the last day.  Many hands make light work.  Also bring: string, pens, paper, scissors, double stick tape, regular tape, duct tape and an assortment of those Command Strips & Hangers- bring those and it's like a small army of helpers in your pocket!

2) Take credit card!
    Sign up with Square and bring your iPhone or iPad so you can accept credit card- it’ll totally be worth it.  I overheard so many vendors losing business because they didn’t take card.  Approximately 75% of my business was in credit card.  I used my phone for creating a hotspot and my iPad for taking sales, once it was all set up it was super easy!

3)  You can never have enough signage. (...but the RIGHT signage)
    I read this in another blog and tried to take it to heart.  I had big signs showing pictures of how I create my art but still some people were surprised when they realized I actually cut the bottles, melt them and handcraft each bead before it ever becomes jewelry.  The more I reflected on this there must be a balance between a clean display and signage.  While I had lots of signs I probably could’ve made the overall display more streamlined so that the signs stood out more clearly.  However you interpret your booth- signage is very, very important.  People want to browse and see the prices immediately without having to commit to actually picking it up.  I had much better luck with my necklaces when the signs were visible right away.

 Lamps all powered off a car battery.  My tables feel cluttered to me- I'll do this differently next time.

Lamps all powered off a car battery.  My tables feel cluttered to me- I'll do this differently next time.

5) Consider electricity early on.  (Better to have it and not need it than need it and not have it.)
    I had originally not requested electricity and then later contacted the organizer to change my request.  When I finally arrived, I noticed I did not have electricity, but there was shade so I didn't complain!  I had to figure out the electricity in another way.  My wonderful husband ran off and bought two car batteries, an inverter and a battery charger.  This allowed me to plug my cords into the inverter which was attached to the battery.  I was able to power 4 strings of lights, 7 lamps and keep all my iDevices charging for about 5 hours and then when the battery died we switched them out and put the dead one on the charger and used the fresh one to power the booth.  Bonus: now we have two back up batteries for our car.  Several festivals seem to say ‘no generators’ but I think this might be a good go around for that.

 It was once my friend's fence door...now part of my display!

It was once my friend's fence door...now part of my display!

6) Booth Layout (It's not important in the ways I thought it would be)
    I spent many many sleepless nights laying out my booth and yet when I arrived the orientation was not what I had dreamed up.  Traffic was clearly flowing in the opposite direction I had planned on.  So I had to quickly flip the orientation of all my tables.  I somehow thought that one table here or there would make all the difference in the world about what people purchased....it didn't.  What really drew people’s attention were the few larger items that I had brought with me.  I designed and built two large tables to the exact dimensions I wanted.  Not only are they helpful for loading and lugging but they look awesome too!  Additionally people loved my large vintage mirror and my display board that was once a friend's fence door!  My takeaway was that a few larger eye catching pieces that highlighted my art overcame the smaller set up/booth layout stuff that I was fretting far too much about.  


7) The Big Question:  How much do I bring???  How much will I make???
    I found one blog where the woman helps you estimate how much product you need to bring. I asked many vendors how THEY decide what to bring.  Obviously there are a lot of factors: weather, crowd, your position at the venue, your products desirability and the list goes on… One woman told me to bring 50-150 earrings.  Another said she only sells maybe 100 earrings in her whole summer season of festivals- seriously wide disparity.  I had planned to make 300 earrings but hearing those numbers I stopped at 175 since I knew I had other stuff to sell as well.  I also decided to diversify... a lot.  I had necklaces over $100 and some under $20.  I had other items (lamps, plates and bookmarks) ranging anywhere from $10 to $65.  My earrings were $20-25.  The items I sold the most were earrings (I also brought the most of those) but percentage wise I actually sold fairly equal percentages of everything based on what I brought.  
   I know I'm not answering the question that some people really want to know and that's how much did I make.  Here's the best answer I will give...the vendor across from me sold one thing and one thing only: large wooden hanging wine bottle candle lamps for $35.  He sold nearly 70 of those and he was busy the....whole....time!  He's done this for years and he's found the sweet spot of his customer base, product and price.  All around me were several great ladies with nice booths of art or clothing- many of them only sold $100-300 in product.  I made right in the middle- which was a fantastic showing for my very first festival.  One thing that I also found very interesting and worth mentioning is that I did 75% of my business on Day 1 and only 25% on Day 2.  I mentioned this to other vendors and they said that this was common for them as well.  Barring unusual weather you should expect 70-80% of your business on the first day of a multiway event.

 Taking third place in the Artists' Challenge of creating a heart for the TinMan.  (Don't notice my bare feet.)

Taking third place in the Artists' Challenge of creating a heart for the TinMan.  (Don't notice my bare feet.)

Last thoughts: several people wanted to order something specific from me.  I was glad to have brought a notebook for writing down orders right then.  The more fun I was having, the more and I was up and talking and laughing with people, the more people came into my booth.  Additionally if you or your business has a FB account it's your friend prior to the event.  So many people came out simply because they'd seen my posts.  

 Our TinMan heart won third place!

Our TinMan heart won third place!

One thing I wish I had brought was more pieces for the guys.  I heard over and over again that the guys come to these festivals to find cool pieces of male/androgynous jewelry that's hard to find anywhere else.  I had a few necklaces that could go for the gals or guys and they were sold within the first two hours!  I went into this festival thinking mostly about the girls but quickly decided I need to focus on my guys just as much.  Lesson learned.

 End of Day 2.  Me & my favorite little helper and designer.  This kiddo was at my side the whole time.

End of Day 2.  Me & my favorite little helper and designer.  This kiddo was at my side the whole time.

I had an absolute blast meeting so many people and answering questions.  My husband said it was crazy to watch me come out of my introverted shell that typically hides away in my studio and watch me meet, greet and talk to so many people- I felt like myself...only better!

Please do let me know if you have any questions!

Thank you to everyone who helped, visited and purchased from us.  It was a fantastic first event and extremely successful!  See you in White Salmon on the 25th!

Sincerely,

Ariel Y.
Recycling is Beautiful

An Antique Order

We were contacted by Sandy who had a custom order request.  She explained that her grandfather had made for her grandmother a bracelet from an old Magnex bottle.  She had always wanted a necklace and earring set to go with it but was unsure how to go about having it done.  She was quite lucky to have acquired an old Magnex bottle herself and had hoped that I could create this piece for her.

Like most designers I generally have a vision right away but it's not about my vision- it was hers that mattered in this piece.  So we talked on the phone and messaged on Facebook until I was sure I understood exactly what she wanted.  Then she sent me the bottle- and the bracelet.

 Antique Magnex bottle sent to the Allotropy Design Studios

Antique Magnex bottle sent to the Allotropy Design Studios

Antique Bracelet

This bracelet type is created by glueing shaped pieces of glass to what is called a "blank."  The challenge was in finding a matching "blank" that I could create earrings out of.  Through a bit of research I was able to find a distributor for the exact blank used by her grandfather. Once I received the bracelet blank I trimmed the blank into two dangling earring pieces.  Since the "blank" was not made out of a solid silver colored metal the copper colored base metal showed through- this is often the case with most blanks.  Luckily most silversmiths have the unique tools required to hide that imperfection- so for a fee you can have them re-plate the base metal (costs: usually between $20-100).  

While the  Silversmith was working with the earrings I removed the label and cut the bottles into several flat workable pieces.

I carefully ground down and polished small oval pieces of the blue Magnex bottle to fit onto the earrings created from the blank that I had found.  I also ground down a larger piece for the necklace.  Careful inspection of the original bracelet revealed that the blue ovals were adhered to the original bracelet with a yellow epoxy.  This was important because the yellow epoxy added depth to the color of the blue in the bracelet that wouldn't be achieved if I had used clear epoxy.  The company that makes this yellow epoxy had unfortunately JUST decided to stop producing the yellow epoxy as very few jewelers ever use it- but they told me how to mix up my own and it worked like a charm! 

The necklace base was created from PCM Silver Metal Clay and fired in the kiln. It's a fantastic product that works like a clay.  The clay is created from silver molecules, water and a binder that burns off at high temperatures.  Once it is fired in the kiln, it leaves a nearly 99% silver finished piece- at that point I could polish, carve, and solder just like any other silver piece.  It's not a cheap product to work with but, for this job, it allowed me the flexibility to match the original style of the bracelets fairly closely.

Final Product Pictures:

IMG_2064.JPG

What a great piece to complete.  I sent the bracelet, earrings and necklace back to her with the label intact and the left over piece of the bottle as well.  I was really so honored to be a part of this particular project!

Sincerely,

Ariel Young
Recycling Is Beautiful

Eat, Drink and shop jewelry!

It's been an exciting few days in the Allotropy Designs Studio.  I met with the owners of Klickitat Canyon Winery several weeks ago to discuss a partnership between our two companies.  They are an organic, sulfite free, sustainably grown winery that takes pride as much in their fantastic wine as they do in the process they take to make it.  They were very enthusiastic about displaying Allotropy designs in their tasting room in Stevenson.

So three short weeks later....here we are.  Setting up.  Ready to go.

Award Winning Wine

I could truly spend hours just talking to Kathleen and Robin the owners of Klickitat Canyon Winery because they are just.....so.....nice!  Between the amazing views and the great conversations it made it hard to get actual work done- but under a time crunch we finally succeeded.  The boards are up, the jewelry is shined, boxes and bags are ready, wine is chilled....and the chocolate, yes chocolate is ready for your refined taste buds.  

Klickitat Winery opens at noon today and our designs are proudly displayed on their walls.  It's been amazing to take this next step.

Sincerely,

Ariel Y.
Recycling is beautiful.

Jewelry with a view
Fantastic Views at Klickitat Tasting Room
Allotropy Jewelry on a wire
Klickitat Tasting Room Views

Your finest silver..

Certain metals, like fine silver, can be incorporated into the surface of a glass bead and literally adhered to the surface of the glass.  This is delicate work as the glass must come out of the flame longer than typical in order to "wrap" the bead leaving it prone to shattering right there in front of yours eyes.  

spinning fine wire.jpg

The metal must also be clean and pure- sterling silver won't work.  This work can be particularly challenging and frustrating but the end results are truly amazing.

Leaving the wrapped bead in the flame a little longer causes the silver to ball up on the surface of the molten glass....  

Continuing to leave the bead in the heat causes the silver then melt into the surface of the bead and slowly react with the surface of the glass causing a color change.

As one customer held this necklace in her hands excitedly exclaimed, "It's like, it's like....pixy dust!"  another said it looks like the turtle is returning to the ocean.

turtle 4.jpg

Often I receive my inspiration from the stars in the night sky, a visit to the Oregon beaches, sometimes curiosity guides my inspiration... "I wonder what happens when I ...."  (when something sparkles, shatters or lights on fire unexpectedly I'm made acutely aware that it was curiosity that killed the cat...)

Nevertheless, I love challenging myself everyday to create something beautiful, unique and from recycled glass that you can love for years to come.  

Always testing the bounds of instability,

Ariel

 

In the round.

The drizzling rain has kept us inside this week but it's been perfect weather for being creative.  Some new tools allow us to cut the bottles into rounds with great precision and our big kiln melts them down into smooth doughnut shapes.

 Melted coke bottle rounds, irregular Skyy vodka squares with Sterling Silver wire.  

Melted coke bottle rounds, irregular Skyy vodka squares with Sterling Silver wire.  

  Stunning wine bottle rounds with coke bottle pearls.  We didn't image this color pairing would go as well together as it does- who knew!?!

 Stunning wine bottle rounds with coke bottle pearls.  We didn't image this color pairing would go as well together as it does- who knew!?!

 Coke Pearls.  A simply "pair it with anything" necklace.

Coke Pearls.  A simply "pair it with anything" necklace.

 ...and because what's going on in the back matters just as much, we create latches that are just as stunning and easier to manage than those tiny clasps.

...and because what's going on in the back matters just as much, we create latches that are just as stunning and easier to manage than those tiny clasps.

Stay tuned- giveaway to begin this evening!

 Always testing the bounds of instability,

Ariel Young
Designer & CEO of Allotropy Designs

Vanilla Skyy

A quick update from the art studio.  

It wasn't until fairly recently that Allotropy Designs became our sole focus- our bread and butter, but we made the leap, followed our dreams and it's paying off.  The support from clients has been overwhelming and invigorating.  We are here to serve, please and create for you 100% and this whole "being our own boss thing" is good for our creativity. 

The other night we created some Seattle Seahawks earrings and posted it to Facebook in a “Gameday Giveaway” which was viewed by over 500 people and increased our following by 50% and counting.  Quite a hit!

These earrings were hand crafted using traditional lamp working techniques.  For these earrings we recycled a Sky blue Vodka bottle for the blue glass and hung them with Sterling Silver hooks.

IMG_0469 copy.jpg

What else can we do with Sky Vodka?

(Other than drink it, of corse.)  

Well we can create these.  They have the same glass, same bottle but a totally different feel.

More creations are cooking in the kiln now.  Another give away soon.  Stay posted.

Always testing the bounds of instability,

Ariel Young
Designer & CEO of Allotropy Designs

From the Thanksgiving table to under the Christmas tree.

Just after Thanksgiving we received a request.  Turn a wine bottle from their first Thanksgiving dinner together as a family into something that can go under the Christmas tree.  We can do that.  The bottle was already a beautiful deep green so it looks dark in certain lights and in other light it shines brilliantly drawing everyone's attention.  It is truly a versatile piece that we knew she would love.  

Apparently she couldn't wait and she's already opened the gift:  

"I absolutely love it! It's so beautiful."  -D.Y.

Do you have a wine bottle that you would like us to do something with?Contact us.